Nothing is as stressful as an external auditor asking for a specific document from 2021, while it’s sitting in an archive box at an external location. Manual searching in physical archives slows down the audit, causes unnecessary nerves, and hinders a smooth process.

With Merak’s scan on demand, you can rapidly digitize exactly the piece of evidence the auditor needs. In doing so, you transform a physical archive into an immediate digital resource.

A watertight process: From archive box to auditor
Our process is designed to provide you with maximum certainty during critical moments:

• Simple request: Through our secure portal, you request the exact file or document the auditor requires.
• Professional processing: Your requests are handled by trained professionals in our specialized facilities.
• OCR & searchability: Documents are scanned using OCR (Optical Character Recognition). This makes the text fully searchable, allowing you to find the required information within the file in seconds.
• Direct integration: Digital files are securely delivered to your inbox or integrated directly into your own DMS/ERP system, ready for presentation.

Speed when every minute countsDuring an audit, responsiveness is key to maintaining a professional impression:

• The D+1 standard: Generally, requests made today are in your possession the next working day (D+1). This provides the peace of mind and predictability needed for worry-free archive management.
• Custom urgency: Is there an absolute emergency during the audit? By marking a request as 'urgent', our team takes immediate action to get the digital document to you within a few hours.
• Fast turnaround: If your file is already physically present at our processing facilities in Schelle or Meer, your request is typically processed the same working day.

Benefits for your next audit:

• No unnecessary costs: Only digitize the specific evidence the auditor actually asks for.
• Professional quality: Optimal readability and text recognition ensure you can answer questions immediately.
• Agility: Remove physical barriers and demonstrate that your organization has its information management fully under control.

Are you ready for your next audit? Discover how our scan on demand service makes your organization audit-proof. View our digitising services.